SOURCING A SERVICE PROVIDER TO SUPPLY AND PROVIDE SUPPORT ON VEHICLE REPAIRS ESTIMATION SERVICE SYSTEM (VRESS) AT g-FleeT MANAGEMENT FOR A PERIOD OF THREE (3) YEARS

Overview

Sourcing a service provider to supply and provide support on Vehicle Repairs Estimation Service System (VRESS) at g-Fleet Management for a period of three (3) years. Open Tender by g-Fleet Management (SA Roads & Transport). Compulsory briefing is on 16 October 2026 (Microsoft Teams link); closing date 30 October 2026; bids submitted electronically via the TendaSwift portal. Bidders must meet SA procurement rules, submit compulsory SBDs, provide an OEM letter or software patent, and sign an Integrity Pact. (Tender Document)

Requirements

• Complete, sign and submit compulsory SBD documents (SBD 1, SBD 4).
• Attend the compulsory briefing; attendance must be recorded; one representative per bidding entity/JV.
• Submit Joint Venture/Consortium agreement if applicable, plus SBD 4 disclosures by each party.
• Submit valid OEM letter from the developer OR certified software patent.
• Submit Integrity Pact with Tender documents.
• Provide tax status PIN, CSD registration, CIPC/Master registration, and company profile; certified IDs for owners/directors; each JV party must be tax compliant; complete SBD6.1 to retain Specific Goals points. (Tender Document)

How to Apply

• Obtain bid documents from the e-Tender Portal (www.etenders.gov.za) or via the SA tender portal; documents are not via physical submission. (Advert; Tender Document)
• Attend the compulsory site briefing on 16 Oct 2026 (Teams). (Tender Document)
• Prepare and submit Bid via the TendaSwift online system by the closing time/date (30 Oct 2026; check system for exact time). (Tender Document)
• Include: pricing schedule, SBDs, JV agreement (if any), OEM letter or patent, Integrity Pact, tax/CSD/CIPC documents, company profile, and SBD6.1. (Tender Document)
• Note: Bid validity is 90 days; contract to be governed by GCC July 2010; late bids not accepted. (Tender Document)

Sourcing Context

The RFT sets a two-stage evaluation: 70 points for Functionality (with minimum 70), then price and 80/20 preference points, including specific goals (HDI, women, youth, disability, veterans, Gauteng location). Pricing covers integrated system implementation, OEM data/API licensing, software licensing, AI compute, custom development, maintenance, and training. (Pricing Schedule and Technical Criteria; Tender Document)

Where to obtain documents

• Tender documents and updates: e-Tender Publication Portal (www.etenders.gov.za) or via the Tender Document package. (Tender Document)
• For enquiries: GleetSCM@gauteng.gov.za. (Tender Document)