Suitable National Office Accommodation

Overview

The Electoral Commission seeks to purchase suitable national office accommodation (including refurbishment/fit-out and ICT integration) for its national office, with the bidder providing ownership/mandate to negotiate the sale and coordinating the fit-out and relocation. Bid is open to property owners, real estate developers, and professional services firms capable of delivering a national office building near Centurion (GLA circa 10,115–11,633 m² with ~295 staff capacity), plus 365 parking bays and energy/back-up power, meeting Green Star readiness.

Requirements

• Must be legally capable and registered on the Central Supplier Database (CSD); tax compliant.
• Bidder must own the property or hold a legal mandate to negotiate the sale (proof to be provided).
• Property must be Grade P or A with upgrades to a 4-star Green Star building; GLA measured per SAPOA MOMFA; proximity within 8 km of Centurion Centre; capacity for ~295 people; ~365 parking bays (150 basement, 145 staff, 70 visitor).
• Space must support open-plan and enclosed offices; include ICT/AV, data/cabling, server room, HVAC, lifts, plumbing, etc. (post-fit-out infrastructure).
• Must comply with National Building Regulations, SANS, OHS Act, electrical compliance, zoning (CTMM), environmental and related laws; Green Building Council certification process.
• Tender requires two-part response (Technical and Financial) submitted in separate sealed envelopes; compulsory briefing attended; documents obtained from official portals; two-envelope format and original ink signatures.

How to Apply

• Briefing: compulsory session on 23 September 2026 at Electoral Commission, Centurion (see Instruction to Bidders Vol 1) (document reference: National Office Accomodation Vol 1 of 3 Instruction to Bidders.pdf).
• Documents and portals: Tender documents available on the Electoral Commission site and National Treasury e-tender portal (Vol 1). Reference volumes detail required annexures.
• Submissions: close 10 December 2026 at 11:00; submit in the Electoral Commission tender box at Election House, Centurion; in-person only; no email submissions.
• Proposals: two parts – Technical and Financial – in separate sealed envelopes (as per Volume 1 Instructions); ensure all mandatory forms/schedules are completed in original ink; include Annexures A–X as applicable and the Pro Forma Financial Proposal (Annexure Y).
• Additional: ensure compliance checks (CSD, tax, VAT, etc.), and that pricing remains market-related; verify transfer and fit-out programme details in Volume 2/3 documents. (Tender documents: National Office Accomodation Vol 2 of 3 Offer To Purchase Proforma; Vol 3 Technical Output Specifications).

How to Obtain Bid Documents

• From Electoral Commission website: votaquotes.elections.org.za and National Treasury e-tender portal; refer to the attached Instruction to Bidders and Offer to Purchase volumes for specifics (National Office Accomodation Vol 1 of 3 Instruction to Bidders.pdf, Vol 2 of 3 Offer To Purchase Proforma.pdf, Vol 3 of 3 Technical Output Specifications.pdf).