SUPPLY AND DELIVERY OF MUNICIPAL DIARIES AND CALENDARS 2027Closed

Overview

The municipality invites bids for the supply and delivery of municipal diaries and calendars 2027, including printing, binding and distribution. Bidders should have diary/calendar production, printing and binding, and distribution capabilities, be registered on the Central Supplier Database (CSD), and meet tax clearance, BBBEE and locality requirements. The contract covers printing 500 A4 diaries, 1000 A5 diaries and 600 desk calendars, with delivery to Stellenbosch (71 Plein Street) by 30 November 2026, within a budget up to R300,000. A compulsory briefing is on 14 October 2026; closing date is 19 October 2026 at 14:00.

Requirements

• Compliance and registrations: register on CSD; provide tax clearance or SARS PIN/TCS; where no TCS, provide CSD number; VAT status required; ensure no municipal arrears.
• BBBEE/locality: submit SANAS-accredited BBBEE certificate or sworn affidavit; provide proof of locality within Stellenbosch (WC024) for locality points.
• Documentation: complete MBD 1, MBD 3.1 (pricing), MBD 4 (declaration of interest), MBD 6.1 (preference claim), MBD 8 (supply chain practices), MBD 9 (independent bid determination); attach BBBEE proof and municipal accounts as applicable.
• Technical and pre-qualification: evidence of similar work, minimum two references, recent production examples, and demonstration of delivery capacity.
• Commercial: prices must be firm (MBD 3.1); prices include VAT; bid valid for 90 days; adherence to GCC and site conditions; 80/20 evaluation with 80 for price and 20 for BBBEE/locality.
• Miscellaneous: compulsory briefing; bids submitted on official forms; no late or fax submissions; payment/tax and governance requirements as outlined in tender docs.

How to Apply

• Deadlines: compulsory clarification meeting on 14 October 2026 at 10:00; closing date 19 October 2026 at 14:00.
• Submission: sealed bid in the Stellenbosch Municipality bid box (Plein Street, Town Hall); 24/7 access; no electronic submissions.
• Documents to submit (on the official forms): MBD 1, MBD 3.1 (pricing), MBD 4, MBD 6.1, MBD 8, MBD 9; BBBEE certificate or sworn affidavit; CSD/TCS/PIN proof; municipal account; delivery capability details.
• Registrations: ensure CSD registration; SARS-TCS/PIN where applicable; VAT status; municipal payment status.
• Briefing: compulsory briefing session details above (location in the SCM Boardroom).
• Where to obtain bid documents: from the SCM Unit (1st floor, Plein Street) or via the municipality website; non-refundable fee of R50 for documents.
• Pricing: complete MBD 3.1 with firm unit prices for diaries (A4, A5) and desk calendars; include delivery costs; pricing must be VAT-inclusive.