Supply and Delivery of Original OEM CartridgesClosed

Overview

Supply and Delivery of Original OEM Cartridges. SAPO seeks a service provider to supply OEM cartridges or similar products on an as-needed basis for six months, with an option to renew for six more months. Bidders should have OEM cartridge supply experience, be able to deliver within 5 working days of a Purchase Order, and comply with tax, BBBEE, and supplier pre-qualification requirements. No refurbished cartridges are allowed; bidders may be disqualified after product testing.

Requirements

• Supply only Original Equipment Manufacturer (OEM) cartridges; no refurbished products.
• Deliveries within 5 working days from Purchase Order; packaging must show order number, quantity, catalog number, and description.
• Minimum two (2) years’ OEM cartridge supply experience in the past three (3) years.
• Complete pricing for all cartridge types listed; pricing must include VAT.
• Compliance documents: SBD1, SBD4, Confidentiality/NDA, Certificate of Acquaintance with bid documents; Latest CSD/MAAA number; BBBEE certificate or sworn affidavit (or DTI BBBEE certificate for EMEs/QSEs); Joint Ventures must provide consolidated BBBEE documents.
• Tax compliance: provide SARS PIN or CSD status; bids from SOE personnel or linked directors are restricted.
• Pre-qualification: registered on the National Treasury Central Supplier Database (CSD); if not, bidders must provide CSD number.
• Specific goals (for scoring): at least 51% Black-owned, 51% Youth-owned, 51% Women-owned, and 1% Disabled-owned.
• Evaluation: Phase 1 gatekeeping (pricing schedule), Phase 2 bid conditions, Phase 3 Commercial (Price 80 or 90; Specific Goals 20 or 10), Phase 4 due diligence/product testing.
• Due diligence/product testing includes reference checks and testing of OEM status; refurbished cartridges trigger disqualification.

How to Apply

• Submission deadline: 28 August 2026 at 11:00. Hand deliver to SAPO Supply Chain Management Tender Box at Cnr James Drive & Moreleta Street, Silverton 0184 (RFP documents may also be deposited in the bid box).
• Clarifications/questions deadline: 17 August 2026 (in writing to SAPO official listed in the RFP).
• Documents to submit (where applicable: see attached Annexures):
  • Completed SBD1 and SBD4; Confidentiality and Non-Disclosure; Certificate of Acquaintance with Bid Documents (see document filenames).
  • Annexure BL (Commitment to supply OEM Cartridges) and Annexure BR (Client references) (see attachments).
  • Pricing Schedule (Annexure F) with all cartridge types.
  • Latest CSD report or MAAA number; BBBEE certificate or sworn affidavit; Evidence of tax compliance (PIN) or CSD number; Proof of authority to sign.
• Documents are in the attached RFP package: RFP 26-27-10 Supply and Delivery of Original OEM CartridgesML.pdf. Annexures BR and BL are in their respective documents (Annexure BR - Cartridges-Final.docx; Annexure BL Confirmation Supply of OEM Cartridges.docx).