Supply and delivery of standard laptops for the department

Overview

Supply and delivery of standard laptops to the Department of Forestry, Fisheries & Environment (DFFE). Bidders must be Manufacturer’s Authorized Dealers for the brand offered (Dell, HP, or Lenovo) and must hold SITA RFB 740 accreditation in Gauteng; must submit OEM certificate and relevant B-BBEE documentation and other specified forms as per RFQ. Submissions are electronic and the RFQ closes 29 October 2026.

Requirements

• Manufacturer’s Authorized Dealer for the offered brand (Dell, HP, or Lenovo) with OEM certificate.
• Brands offered must be those for which the bidder is duly authorized/accredited.
• SITA RFB 740 accreditation in Gauteng; include SITA accreditation letter.
• Submit OEM certificate and SANAS/CIPC-based B-BBEE documentation (certificate or sworn affidavit) and ownership documentation as required to claim specific goals.
• Complete and sign SBD documents (SBD 4 and SBD 6.1); provide formal quotation on company letterhead with VAT per item, CSD (MAAA) number, and banking details.
• Submit CSD/MAAA status or SARS Tax Compliance PIN; ensure tax/compliance status; CSD verification at closing.
• Price and delivery terms: include all costs, VAT, and ensure acceptance of department’s general conditions (e.g., PO prior to delivery, 80/20 preferences if applicable).
• Documents to submit with RFQ: completed SBDs, supplier quotation, CSD report, OEM certificates, SITA accreditation, B-BBEE documentation, and other forms per RFQ.

How to Apply

• Deadline and intermediate steps: Closing date/time is 29 October 2026 at 11:00; RFQ validity is 90 days from closing. RFQ enquiries to rfqenquiries@dffe.gov.za; responses to Quotations@dffe.gov.za; use RFQ Number in the subject.
• Submission method: Electronic submission to Quotations@dffe.gov.za (RFQ 303 AM (26/27)); do not deliver before issuing a purchase order.
• Documents to complete/submit: SBD 4, SBD 6.1, supplier quotation, CSD report, OEM certificates, SITA accreditation, B-BBEE documentation, tax PIN or CSD MAaa number, and any other forms requested in RFQ.
• Pre-qualifications/registrations: CSD MAaa number; SARS Tax Compliance PIN (or substitute); SITA RFB 740 accreditation; Manufacturer’s authorization for brand.
• Briefing: None required (RFQ states compulsory briefing not applicable).
• How to obtain bid documents: RFQ documents are provided via attached PDFs (rfq303am26.27_supplyanddeliverlaptop.pdf and rfq303am26.27_standardlaptop.pdf), including Annexures A–D with model specifications and NETTRACE details.