Supply and delivery Pine Shaving (Horse Bedding) Specification for period of 24 months.Closed

Overview

The NHLS RFQ seeks the supply and delivery of Pine Shaving (Horse Bedding) for a 24-month period. Suppliers experienced in producing/packing pine shavings for equine bedding, able to deliver 450 bags every two months (10 kg bags) and meet the specified moisture, dust, and quality criteria, are invited to bid. Relevant bidders include pine product manufacturers or distributors with SA tax/compliance capabilities.

Requirements

• Product specs: Fine pine shavings, 10 kg bags, 450 bags every two months; max 15% moisture; max 2% dust; coarse flakes; free from chemicals, mould, contaminants, and sharp fragments; freshly produced and stored dry. (RFQ1920082.pdf)
• Compliance: SARS Tax Compliance (PIN/TCS), CSD registration, and separate TCS for joint ventures/consortia; DPIP/FPPO considerations; Employment Equity Act compliance. Security clearance may be required. (RFQ1920082.pdf; SBD4.pdf)
• Documentation: Submit on official forms; returnable documents signed; SBD4 disclosure; SBD6.1 preferential points form; SBD7 contract form if awarded. (RFQ1920082.pdf; SBD4.pdf; SBD6.1.pdf)
• Evaluation: Administrative responsiveness, substantive responsiveness, price (80/20 or 90/10, depending on value), and specific goals; 90 business day validity. (RFQ1920082.pdf)
• Returnables: Mandatory and essential documents listed in the RFQ (e.g., SBD1, SBD4, Tax/CSD docs). (RFQ1920082.pdf; SBD4.pdf; SBD6.1.pdf)

How to Apply

• Submission deadline: 20 October 2026 at 12:00; queries due by 16 October 2026, 16:00. (RFQ1920082.pdf)
• Submission method: Email bid response to clayton.losper@nhls.ac.za; bid box submission details appear in the RFQ. (RFQ1920082.pdf)
• Documents to complete/submit: SBD1, SBD4, SBD6.1, Certificate of Acquaintance with RFQ Documents, Tax Compliance Certificate, CSD report; Specific Goals Claim Form; DPIP/FPPO disclosures as applicable. (RFQ1920082.pdf; SBD4.pdf; SBD6.1.pdf)
• Registrations/ pre-qualifications: Tax compliance via SARS PIN/TCS; CSD registration; potential security clearance; DPIP/FPPO disclosures. (RFQ1920082.pdf; SBD4.pdf)
• Briefing: No formal briefing session is held; questions via email to NHLS contact. (RFQ1920082.pdf)
• Where documents come from: RFQ1920082.pdf; SBD4.pdf; SBD6.1.pdf (these attachments contain the specification, terms, and returnable documents).