SUPPLY, DELIVERY AND INSTALLATION OF DESKTOP BANK NOTE COUNTING AND SORTING MACHINEClosed

Overview

Procurement of a desktop bank note counting and sorting machine, including supply, delivery, installation and a 3-year on-site service/maintenance contract. Eligible bidders should be registered on the Central Supplier Database and the eThekwini/ Durban supplier portals, with capability in cash-handling equipment, equipment installation, on-site servicing and operator training. Vendors must meet technical, financial and compliance requirements and be able to demonstrate and integrate with existing systems (e.g., CCTV overlays).

Requirements

• Registration with CSD and eThekwini Supplier Portal; tax compliance and SARS PIN/TCS; CSD number if no TCS; proof of good standing (Coida).
• Completed official bid forms: MBD1, MBD4, MBD6.1, MBD8, MBD9 on company letterhead; comprehensive machine brochure with specs and photos; 3-year on-site service/maintenance contract with OEM parts, labour and travel; factory-trained technicians with proof of training; 12-month warranty; on-site installation and testing; on-going software/currency updates and CCTV integration.
• Demonstration: on-site demo machine at bidder cost; demo to remain for a minimum of 5 days for testing.
• Training: five operators trained by the supplier.
• Technical specs/constraints: machine counts ≥1000 notes/min; 3 output stackers + 1 reject stacker; input capacity ≥800; dimensions 50–65 cm (H) × 30–35 cm (W) × 40–45 cm (D); weight ≤35 kg.
• Evaluation criteria follow 80/20 PPPFA framework with price (80) and specific goals (20).
• Supplier declarations regarding integrity and SCM practices via MBD8 and MBD9.

How to Apply

• Closing date/time: 22 October 2026 at 11:00 (bs-803.pdf).
• Submission method: deposit sealed bid in the Bid Box at the Guest Information Centre, 1 King Shaka Avenue, Ushaka Marine World, Durban 4000 (MBD1/MBD4/MBD6.1/MBD8/MBD9; online forms may be used per document).
• Documents to submit (see attached bs-803.pdf): official bid response forms, company letterhead, tax compliance status (PIN/TCS), CSD details, 3-year service contract, machine brochure, on-site demo arrangements, operator training plan, warranty terms, and price breakdown.
• Pre-qualifications: CSD, SARS TCS PIN or printed TCS certificate; CSD number if no TCS; where applicable, eThekwini portal registration.
• Where to obtain bid documents: Ushaka Marine World and Durban portals (bs-803.pdf).
• Briefing/meeting details: not specified in the document.
• Other: for foreign bidders, complete Part B questionnaire regarding RSA presence and tax status; declarations of independence (MBD9) and anti-corruption compliance (MBD8/MBD9).