SUPPLY, DELIVERY, AND INSTALLATION OF HIRED TRACKING UNITS FOR LIVE VEHICLE TRACKING/ STOLEN VEHICLE RESPONSE WITH ONGOING TRAINING AND SUPPORTClosed

Overview

Procurement of hired live vehicle tracking units (with installation, ongoing training and support) for Kouga Local Municipality, to be delivered, installed, and operated over a 3-year period. Bidders should have expertise in real-time fleet tracking, PSIRA/VESA-aligned security practices, and be able to provide multi-user, web-based access from any internet-enabled device, with on-site work at the Kouga facility in Jeffreys Bay. The tender uses an 80/20 price-to-specific-goals evaluation and includes mandatory local- and B-BBEE-related criteria. (see TENDER DOCUMENT FOR NOTICE 175 OF 2026 TRACKING UNITS.pdf..pdf)

Requirements

• Real-time GPS/GPRS tracking with 5m accuracy; live multi-vehicle tracking; ignition status; web-based, multi-user access; no on-site software installation; control-room setup including a laptop and two 85" smart TVs.
• On-site work and installations to be conducted at the Municipal Workshop, Jeffreys Bay.
• Compliance/registration: PSIRA registration (control room, recovery service, installation personnel) and VESA registration; Tax Compliance Pin; CSD registration; municipal clearance; audited financials (last 3 years); SLA and maintenance plan.
• Pre-qualification threshold: minimum 70% functionality; supplier must provide references and proof of similar installations; PSIRA/VESA-related functionality as specified.
• Contract/support: 36-month warranty, 24/7 telephonic support, 24-hour stolen-vehicle response, ongoing training, and a full maintenance/SLA.
• Pricing: all-inclusive pricing (VAT included) with escalation provisions; unit-based pricing for 230 vehicles, plus optional cameras (two per truck) and driver-ID tags.
• Special conditions: ability to immobilise vehicles; driver identification; reporting customisation; integration with municipal control centres and potential future camera integration. (See relevant sections and forms in TENDER DOCUMENT FOR NOTICE 175 OF 2026 TRACKING UNITS.pdf..pdf)

How to Apply

• Clarification: Mandatory virtual session on 28 August 2026 at 10:00 via Teams (link in notice; same link on municipal site). (TENDER DOCUMENT FOR NOTICE 175 OF 2026 TRACKING UNITS.pdf..pdf)
• Documents and documents to submit: complete tender documents on e-tender/municipal site; submit an original hard copy plus a copy on USB/SD Card/CD; sign in black ink; include all listed forms (e.g., MBD7 Form, Declaration of Interest, B-BBEE documentation, Tax Pin, CSD, PMA/SSP as required).
• Submission details: sealed envelope or online submission as per instruction; bid box: 16 Woltemade Street, Jeffreys Bay, Room 122. Closing: 14 September 2026 (12:00) (document shows 12:00; electronic submission also accepted). If submitting, ensure compliance with all listed documents and formats. (TENDER DOCUMENT FOR NOTICE 175 OF 2026 TRACKING UNITS.pdf..pdf)
• Required registrations/controls: SARS TCS pin, CSD number; supplier database registration with Kouga; NEP compliance checks; National Treasury Central Database where applicable.
• Documents to obtain: Pricing Schedules (Pricing Schedule 1 and 2) and Form of Offer and Acceptance, amongst others. (Pricing schedules and forms are in the attached tender documents)

Notes: The Council may appoint more than one contractor, and may reject/accept bids in whole or part; lowest bid is not guaranteed. The tender includes a 90-day bid validity period.