Systematic documentation of the Hospital Twinning Programme of the Public Health SectorClosed

Overview

The Department of Planning, Monitoring and Evaluation invites bids for Systematic documentation of the Hospital Twinning Programme of the Public Health Sector, using a Monitoring, Evaluation and Learning (MELA) approach. The two-year project (Phase 1 and Phase 2, Phase 1 deliverables in the first year; Phase 2 thereafter) runs from November 2026 for 24 months (as per Annexure A to ToR). It is an open-tender; submission requires a sealed envelope, marked with the reference number, to the Hatfield Tender Box (330 Grosvenor Street, Hatfield, Pretoria). A compulsory briefing session is indicated in the bid docs. See ToR and Annexure A (DPME 16 2026 27 ToR; Annexure A) and tender metadata for details.

Requirements

• Qualifications and experience (ToR Annexure A):
  • Master’s degree in Public Health.
  • at least 10 years in public health systems (academic or consulting); at least 3 years’ experience with government/health sector.
  • proven analytical writing; at least 3 peer-reviewed publications.
  • experience conducting 3+ similar projects; strong stakeholder management.
• Methodology and deliverables (Annexure A):
  • Use Monitoring, Evaluation and Learning (MELA) to document the Hospital Twinning Project.
  • Phase 1: baseline assessments; Phase 2: documentation of Phase 2 activities across 22 hospitals; travel across provinces; literature review; bi-monthly workshops; inception and baseline reports.
  • Deliverables include reports on governance, SCM, finance, HR delegation, and institutional learning; phase-based reports with timeframes.
• Administrative/compliance (SBDs and bid documents):
  • CSD registration with up-to-date data; tax compliance (PIN/TCS or CSD-based status); BBBEE requirements; SBD 1, SBD 4, SBD 6.1; annexed team and pricing templates (Annexures B1–B4).
  • Intellectual property and contract terms: confidentiality, Background IP ownership, and DPME ownership of bespoke deliverables; SLA with GCC.
  • Special conditions: structured skills transfer; replacement of key personnel if needed (approved by DPME).
• Other:
  • Compulsory briefing attendance; ability to deliver within the project timelines; bid evaluation will include PPPFA scoring and specific goals.

Documents referenced: ToR (DPME 16 2026 27 ToR, Annexure A) and related bid documents; Annexure B1–B4 (Excel templates) for team, experience, deliverables, and pricing; SBD forms (SBD1, SBD4, SBD6.1). See also tender metadata (submission address and deadline) and annexure A for objectives.

How to Apply

• Submission deadline: 21 October 2026 at 11:00; late bids are not accepted. (SBD1/ToR)
• Submission method: sealed envelope delivered to the Tender Box at 330 Grosvenor Street, Hatfield, Pretoria; clearly marked with reference number. (Tender metadata; SBD1)
• Documents to submit (examples):
  • SBD 1 (Invitation to bid), SBD 4 (Disclosures), SBD 6.1 (Preference Points), CSD registration, tax compliance details, BBBEE evidence; Annexures B1–B4; one original plus 5 copies of proposals; only one original price proposal and SBDs required. (SBD forms; Annexures B1–B4)
  • Annexure B1–B4 (Annexure B1: Proposed Team; B2: Past Experience; B3: Deliverables; B4: Pricing). (Annexure B1–B4.xlsx)
  • Annexure A (Terms of Reference) for objectives, scope, and timelines. (Annexure A)
• Briefing: compulsory briefing session (location/address in metadata); details in bid documents. (ToR; metadata)
• Where to obtain bid documents: free from the DPME website or DPME offices. (SBD guidance)

Note: Specific content, including the two-phase timeline, hospital twinning scope, and evaluation criteria, is drawn from the ToR Annexure A and related documents (DPME 16 2026 27 ToR; Annexure A).