TECHNICAL ASSESSMENT AND REPAIR/ REPLACEMENT OF FIRE DETECTION SYSTEM AT PetroSA REFINERY IN MOSSEL BAYClosed

Overview

Procurement of Technical assessment and repair/replacement of the fire detection system at PetroSA Mossel Bay GTL Refinery, including two upgrade scenarios (Scenario 1: legacy/obsolete equipment replacement; Scenario 2: full system replacement), for qualified Fire Detection specialists capable of site audits, integration, commissioning, and project management.

• Bidders should hold relevant fire-detection system certifications and be able to deliver the two defined upgrade scenarios (per Annexure A1). Mandatory site access, coordination with local labour, and BBBEE considerations apply.

(See Annexure A1 - Scope of Work.pdf for details; Quotation Notice for briefing and submission requirements.)

Requirements

• BBBEE: minimum Level 4 contributor, or EME/QSE.
• Pre-qualification: must meet designated procurement criteria and pass due diligence.
• Registration/compliance: must be registered and approved on PetroSA’s e-Proc Portal; also register on the Central Supplier Database and upload POPI policy.
• Documentation: include BBBEE proposal, SBD5 form, and other General Requirements and Health guidelines as specified.
• Scope familiarity: conduct site audit, assess existing/legacy systems, and prepare two separate proposals for the defined scenarios with costings.
• Subcontracting: cannot subcontract more than 25% to a non-equal/higher BBBEE status; for above-R30m contracts, minimum 30% to an EME/QSE with 51% black ownership; provide subcontract details if applicable.
• Site/health/safety: adhere to PetroSA OH guidelines and PFMA-related governance.
• Evaluation: applies 80/20 or 90/10 preference framework; price and BBBEE status determine points.
• Site visit: mandatory two-day scope clarification/site inspection (21–22 Jul 2026); attendance requires prior notice and ID for access.

(Details in Quotation Notice and Annexure A1 - Scope of Work.pdf.)

How to Apply

• Submission deadline: 3 August 2026, 11:00; mandatory briefing 21 July 2026, 09:00; site inspection 21–22 July 2026.
• Submission method: electronically via PetroSA E-Procurement Portal at procurement.petrosa.com.
• Documents to submit: PetroSA Standard Terms and Conditions, Draft Service Agreement, Supplier BBBEE Proposal, SBD5 (National Industrial Participation), General Requirements, Occupational Health Guidelines; pricing per the CBA/Cost Schedule; Annexure A1 Scope of Work.
• Registrations: PetroSA supplier database; Central Supplier Database (CSD); POPI compliance.
• Briefing/session details: mandatory scope clarification/site inspection at PetroSA, Duinzicht Avenue, Mossel Bay (21–22 Jul; attendee names/IDs by 17 Jul).
• Bid documents: obtain via PetroSA OpenTenders portal (see OpenTenders.aspx) and attached PDFs (e.g., Annexure A1 - Scope of Work.pdf, Quotation Notice.pdf).
• Attachments and submissions: follow the step-by-step process in the submission guide; upload attachments, complete questionnaires, and finalize pricing in the online portal.

(Submission process guide: HOW TO SUBMIT A TENDER OR QUOTATION.pdf; Supplier Self Registration.pdf for CSD/BEE steps.) Queries: nesha.gaca@petrosa.co.za; +27 44 601 3043.