Tender Document for Council Chamber Recording SystemClosed

Overview

Supply, installation and 36-month maintenance of a Council Chamber Recording System for Kumkani Mhlontlo Local Municipality. The open tender seeks an AV/ICT integrator to supply, install, connect to laptops/MS Teams, store recordings (250TB), and provide ongoing maintenance for 36 months, with accreditation from equipment principals. Briefing is mandatory on 23/09/2026; closing date 09/10/2026; electronic submission accepted. Bid documents available at www.etender.gov.za and www.mhlontlolm.gov.za. Open to suitably qualified bidders compliant with SCM policy, tax/VAT and B-BBEE.

Requirements

• Demonstrable experience delivering council/AV recording systems; provide client reference letters and appointment letters.
• Hardware must be from accredited partners; provide proof of distributorship/reseller status.
• All hardware to have a minimum 3-year warranty with proof included.
• System must include 250TB storage in server room with auto compression; two 100" 4K LED screens; 75 delegate microphones; roving mics; speakers; four tracking cameras; central control; caucus capability; and MS Teams integration.
• Maintenance: 36 months with bi-annual preventative maintenance and 48-hour SLA response.
• Compliance: POPIA addendum and information-security obligations; comply with local content/BBEE rules and deliver with required MBD forms, CSD, tax clearance, SARS PIN, rates, and JV documentation if applicable.
• Evaluation will include Stage 1 functionality (reference letters, reseller accreditation, project plan) and price/PPF allocation (80/20 or 90/10 as applicable).

How to Apply

• Submission deadline: 09 October 2026 at 12:00; mandatory briefing 23 September 2026 at 08:00 at Qumbu New Town Hall.
• Submission method: Electronic submission accepted; documents may be posted to P.O. Box or deposited in the Bid Box at 96 Mabindla Street, Qumbu.
• Documents to complete/submit (where applicable): official forms (MBD 2, 4, 6.1, 6.2, 8, 9); CSD number; Company profile with references; certified B-BBEE certificate or sworn affidavit; SARS tax clearance PIN; municipal rates; JV agreement if applicable; proof of accreditation; local-content declaration (MBD 6.2).
• Pre-qualifications/registrations: CSD, tax compliance, VAT, BBEE verification; SANAS-accredited verification where required.
• Briefing details: Mandatory briefing on 23/09/2026, 08:00, New Town Hall, Qumbu.
• Bid documents source: www.etender.gov.za; www.mhlontlolm.gov.za. (Tender Document for Council Chamber Recording System)