TERMS OF REFERENCE FOR APPOINTMENT OF A SERVICE PROVIDER TO DO MAINTENANCE ON PRECISION AIR CONDITIONERS FOR THE PERIOD OF 12 MONTHS.Closed

Overview

RFQ to appoint a service provider to maintain Vertiv Liebert DM series precision air conditioners for GCIS for a 12-month period. Bidders should have Vertiv Liebert DM series service accreditation, data-centre maintenance capability, and be able to provide VAT-inclusive pricing; proof of Vertiv accreditation issued within the last 12 months is required (see RFQ 005-2026/2027 Precison Air Conditioner Documents.pdf).

Requirements

• Proof of Vertiv Liebert DM series precision air conditioners Authorised supplier (certificate/letter not older than 12 months).
• Comprehensive maintenance scope: quarterly preventive maintenance, corrective and breakdown maintenance, repairs and parts replacement, and adhoc work with markup (vat included).
• Price: VAT inclusive and fixed for 12 months; quarterly invoicing with payment within 30 days.
• Compliance: registration on Central Suppliers Database (CSD) with CSD number; tax compliance status (PIN) or SARS registration; submission of required SBD forms and GCC as part of bid documents.
• Preferential procurement: ability to claim points for Women/youth/people with disabilities ownership with supporting documentation (SBD6.1).

For reference, see RFQ 005-2026/2027 Precison Air Conditioner Documents.pdf.

How to Apply

• Submission deadline: 22 July 2026 at 11:00. Submit in a sealed envelope to GCIS tender box at 1035 Tshedimosetso House, Hatfield, or mail to GCIS, Private Bag X745. Email submissions are not accepted.
• Documents to submit: SBD1, SBD3.3 (Pricing Schedule), SBD4, SBD6.1, GCC, bid checklist, and pricing; include CSD number and tax PIN/CSD proof; Vertiv authorization proof (not older than 12 months).
• Registrations: ensure CSD registration; provide CSD report if requested.
• Briefing: no briefing session; system inspection by appointment before closing date.
• Contacts for enquiries: technical – Matsimele Mphahlele / Livhuwani Maraga; bidding – Mpho Ramashi / Namane Mahlaba. (Details are in the attached RFQ document.)