TERMS OF REFERENCE FOR APPOINTMENT OF A SERVICE PROVIDER TO SUPPLY AND DELIVER LAPTOPSClosed

Overview

The ETDP SETA seeks a service provider to supply and deliver 150 laptops (136 standard, 13 executive, 1 designer) on a one-off basis, with three-year onsite warranties. Bidders should be IT hardware suppliers or OEM/resellers capable of meeting the specified specifications, delivering to Johannesburg, and complying with South African procurement rules (tax, B-BBEE, GCC).

Requirements

• Supply 150 laptops in three categories with specified specs (see Annexure A).
• Warranty: 3 years onsite next business day.
• Technical specs per category (standard, executive, designer) including Windows 11 Pro, 14" display, 16GB RAM (standard/executive), 32GB RAM (designer), 512GB SSD, 5G connectivity, SA plug, 3-pin charger, black 15–17" laptop bags.
• Compliance: provide GCC, SBD forms, and tax/compliance proofs (SARS PIN or CSD); B-BBEE status certificate or sworn affidavit; OEM partner letter for laptops.
• Evaluation: 80/20 preference (price and specific goals); mandatory stages include administrative, mandatory, and price/GOALS (SBD forms and pricing).
• Delivery and contract terms: 150-unit delivery on a one-off basis with conditions in GCC; penalties for non-delivery; performance security as per SCC.
• Documentation: complete Annexure A compliance form; provide ownership/government pre-qualifications if claiming B-BBEE points.

How to Apply

• Questions window: Interested bidders may submit questions within 10 days of publication to tenderers@etpseta.org.za (no briefing session). (ToR_Procurement of Laptops_Final.pdf)
• Closing/date: Submissions due by 19 August 2026 at 11:00; no late bids accepted. (ToR_Procurement of Laptops_Final.pdf; SBD1.pdf)
• Submission method: bid proposal on a USB stick, in a clearly marked envelope with three folders (A: Administrative; B: Mandatory; C: Price/GOALS). Delivery to 112 Main Street, 9th Floor, Marshalltown, Johannesburg (SBD1.pdf; ToR_Procurement of Laptops_Final.pdf).
• Documents to submit (examples): SBD 1 (Invitation), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Form), GCC, Annexure A Compliance Form, OEM partner letter, pricing schedule (excl. VAT and incl. VAT), SARS PIN/CSD details. (SBD1.pdf; General Conditions of Contract_ETDP SETA.pdf; SBD4.pdf; SBD6.1 IN TERMS OF PPR2022_ETDP SETA.pdf; Annexure A - Compliance form_Final.pdf)
• Obtaining documents: bid documents available via ETDP SETA site or from the tender portal. (BID_NO__SCMU__04_-_2026_27__Laptops...zip)