TERMS OF REFERENCE FOR THE APPOINTMENT OF A SERVICE PROVIDER TO SUPPLY AND DELIVER PERSONNEL PROTECTIVE CLOTHING TO THE DEPARTMENT OF SPORT, ARTS AND CULTURE FOR A PERIOD OF THREE YEARS.Closed

Overview

The Department of Sport, Arts and Culture seeks to appoint a service provider to supply and deliver personnel protective clothing to DSAC for a period of three years. The contract covers a wide range of PPE (uniforms, coats, gloves, headwear, goggles, helmets, boots, masks, safety gear, and related apparel) with department-logo embroidery and size Variety; bidders should be PPE manufacturers or distributors capable of national delivery and able to meet the department’s branding and quality requirements (PPE Terms of References.pdf; Bid Documents PPE.pdf).

Requirements

• Tax compliance: provide SARS Tax Compliance Status (PIN) or a CSD number; submit TCS certificate if available (Bid Documents PPE.pdf).
• Eligibility: bidders must not be in the state service; appropriate registrations and declarations as required (Bid Documents PPE.pdf).
• Documentation: submit on official forms (SBD1, SBD3, SBD4, SBD6.1) and a firm, VAT-inclusive pricing schedule; ensure 120-day bid validity (Bid Documents PPE.pdf).
• Capacity and standards: demonstrate capacity to supply and deliver the full PPE range, including logo embroidery and appropriate sizing/quality per specs (PPE Terms of References.pdf).
• Preferences: the tender uses the 80/20 preference system with specific goals; claims must be supported with documentation (SBD6.1 in PPE package) (Bid Documents PPE.pdf).
• Contract terms: adherence to General Conditions of Contract and potential SLA; warranty period and remedies are defined in the GCC (General Conditions of Contract.pdf; PPE Terms of References.pdf).

How to Apply

• Deadline: bids must be submitted by 2 September 2026 at 11:00 (closing date/time) (Bid Documents PPE.pdf).
• Submission method: deposit in the bid box at 21 Biccard Street, Olympic Towers, Polokwane (Bid Documents PPE.pdf).
• Required submissions: one original copy; ensure all pages are initialed; submit SBD1, SBD3, SBD4, SBD6.1 and pricing schedule (SBD3.1) (Bid Documents PPE.pdf).
• Registrations: provide tax clearance documentation as applicable (PIN/TCS) or CSD number; ensure tax matters are in order (Bid Documents PPE.pdf).
• Questions: direct inquiries in writing to Ms Modiba and/or Ms Kobjane/Moloto at modibav@sac.limpopo.gov.za, mabotjan@sac.limpopo.gov.za, molotom@sac.limpopo.gov.za (DSAC 2026/27-B10) (PPE Terms of References.pdf).
• Briefing: there is no briefing session for this tender (DSAC2026/27-B10: PPE Terms of References.pdf).

Notes: The contract framework governs delivery, inspection, warranty, payments, penalties, and dispute resolution as per the General Conditions of Contract and the PPE terms (GCC.pdf; PPE Terms of References.pdf).