TERMS OF REFERENCE FOR THE APPOINTMENT OF A SERVICE PROVIDER TO SUPPLY, INSTALL AND MAINTAIN ALARM SYSTEM AND PROVIDE GUARDING SERVICES & ARMED RESPONSE FOR THE ETDP SETA NORTH-WEST PROVINCIAL OFFICEClosed

Overview

The ETDP SETA seeks a service provider to supply, install and maintain an alarm system and provide guarding services & armed response for the ETDP SETA North-West provincial office. Bidders should be security-operations specialists with SA accreditation, alarm-install capabilities, 24/7 armed response, and ongoing maintenance. The NW office area is about 310 m2 (Potchefstroom).

(Document reference: ToR_Security Services - NW_ Final.pdf)

Requirements

• Accredited security provider with expertise in South Africa; PSIRA accreditation or SAIDSA membership.
• Guarding personnel must have PSIRA accreditation, Grade C qualification, SAPS security clearances, and CVs showing ≥2 years of experience.
• Provider profile, service delivery plan, and proof of insurance, warranty, and maintenance arrangements for the software/system.
• Ability to supply, install and maintain a DSC-based alarm system, 24/7 armed response, and guarding services; cloud-based mobile notification app for staff.
• Training and training manuals for end-users; on-site/off-site supervisor within service area; willingness to relocate equipment if ETDP SETA moves offices (at no cost).
• Required pricing and detailed cost schedule in the prescribed format (pricing schedule must not be altered).

(Document references: ToR_Security Services - NW_ Final.pdf; Pricing Schedule in 4.2)

How to Apply

• Submission deadline: 3 August 2026 at 11:00; submit via email to etdpsetarfq@etdpseta.org.za.
• File organization: three folders in the email submission (Stage 1 Administrative Requirements, Stage 2 Mandatory Requirements, Stage 3 Price and Specific Goals).
• Documents to submit (Stage 1–3): completed SBD forms (SBD 1, SBD 4), GCC compliance, SARS PIN; proof of tax compliance; B-BBEE status (certificate or sworn affidavit); company profile; PSIRA/SAIDSA proofs; security personnel details; service delivery plan; insurance/warranty/maintenance proofs; and the required pricing schedule (unchanged format).
• Mandatory registrations or pre-qualifications: tax compliance PIN; PSIRA accreditation; SAIDSA; B-BBEE documentation for preferential points.
• Site visit: arrangements can be made for a site visit at the NW office.
• Where to obtain documents: the attached RFQ and annexes (see ToR_Security Services - NW_ Final.pdf and related SBD/SCC documents).

(Document references: ToR_Security Services - NW_ Final.pdf; SCM-Bid documents_SBD 1.pdf; SCM-Bid documents_SBD 4.pdf; SBD 6.1 IN TERMS OF PPR2022_ETDP SETA.pdf)