THE APPOINTMENT OF A SERVICE PROVIDER FOR THE OUTRIGHT PURCHASE OF ENTERPRISE ENGINEERED IT INFRASTRUCTURE WITH 60-MONTHS SUPPORT AND MAINTENANCE FOR THE DEEDS REGISTRATION TRADING ENTITY

Overview

Procurement of the outright purchase of Enterprise Engineered IT Infrastructure with 60-months of support and maintenance for the Deeds Registration Trading Entity (DRTE). The bid covers production and Disaster Recovery (DR) data-centre hardware and software, including racks, servers, SAN storage, SAN switches, networking, backup storage, and DLP integration, with architecture design, data migration (not in scope), and active-active DR replication. Eligible bidders are IT infrastructure integrators with enterprise data-centre experience, capable of delivering OEM-certified hardware and an approved support ecosystem, and able to host Oracle workloads. Mandatory briefing is on 09 November 2026 at 12:30 at 600 Lilian Ngoyi Street, Pretoria. Submissions close 24 November 2026 at 11:00. The process uses an open competitive bid with 80/20 preference points (price vs. specific goals) and mandates SBD forms, tax and supplier registrations, and a compulsory PoC. Key requirements include OEM certification, PoC for Datacentre/DR, and full compliance with SBD documentation (authority to sign, bank details), CSD/SARS registrations, and a sealed bid submission (see TOR and SBDs in the attached documents). (DLRRD (CRD-10) 2026/27.pdf)

Requirements

• OEM certificate or authorized OEM support partner certificate (mandatory per TOR).
• Attendance at compulsory briefing session (09 Nov 2026, 12:30, 600 Lilian Ngoyi Street).
• Proof-of-Concept (PoC) for Datacentre and DR site demonstrating architecture, production-to-DR replication, high availability, and compatibility with Linux, Oracle, and Windows.
• Complete Annexures A–H and adhere to all technical specifications in the TOR (rack, servers, SAN, switches, backup, DLP, and DR requirements).
• Tax and supplier compliance: CSD registration, SARS Tax Compliance Status (PIN) or CSD number, and compliance for all consortium members; adherence to PFMA/SCC rules and 80/20 evaluation (price and specific goals).
• Demonstrate ability to deliver enterprise-engineered hardware with a minimum 65/100 functionality threshold (per evaluation criteria). (TOR: DLRRD (CRD-10) 2026/27)

How to Apply

• Deadline: 24 November 2026, 11:00. (Closing time/date in SBD) (DLRRD (CRD-10) 2026/27)
• Submission: sealed bid in the Tender/Bid Box at Berea Park, 600 Lilian Ngoyi Street, Pretoria 0001.
• Documents to submit: SBD1, SBD3.3 Pricing Schedule, SBD4 (Declaration of Interest), SBD6.1 (Preference Points), Authority to Sign, Supplier Maintenance details, and related forms (as attached in the bid package).
• Registrations/Pre-qualifications: Tax Compliance (PIN via SARS or CSD), CSD number if no PIN; confirm B-BBEE status; sign off authority to sign.
• Briefing session: mandatory on 09 November 2026, 12:30 at the venue above; questions addressed during briefing.
• Documents location: bid documents are in the attached SBDs and TOR bundle (see DLRRD (CRD-10) 2026/27.pdf).