The appointment of one service provider to render physical security services, access control at Brits Office – North-West, 110 Hamilton Street and Environment House, Arcadia, Pretoria – Gauteng for a period of thirty-six (36) monthsClosed

Overview

The Department of Forestry, Fisheries and the Environment seeks to appoint one service provider to render physical security services and access control at Brits Office – North-West, 110 Hamilton Street and Environment House, Arcadia, Pretoria – Gauteng for 36 months. Bidder should be a security services provider with PSIRA Grade C capability, experience in guarding and access control, and compliance with MPSS, PSIRA, COIDA, UIF, and related labour and safety regulations.

Requirements

• PSIRA registration for the company and all drivers/officers; proof of registration for key staff.
• Tax and compliance: SARS PIN/CSD registration, tax compliance status.
• COIDA and UIF compliance with valid letters of good standing.
• Proof of office address (Pretoria or Brits) and proof of registration for the business.
• Public liability insurance minimum R1,000,000.
• Rates aligned with the latest PSIRA minimum rates; pricing to be submitted in Annexure A/SBD 3.3.
• Compulsory briefing session attendance; briefing date 06 July 2026.
• Completion and submission of SBD documents: SBD1, SBD3.3 (Pricing), SBD4, SBD6.1; CSD/PIN as applicable.
• Annexure B (Project Team Leader CV) and Annexure C (Consent and Indemnity).
• Preference points claims require B-BBEE verification and CSD report.

How to Apply

• Briefing session: mandatory, 06 July 2026, Environment House, 473 Steve Biko Road, Arcadia; attendees must register on site.
• Closing date and time: 24 July 2026 at 11:00 AM; bid must be delivered to the DFFE bid box at Environment House (or as specified in the documents).
• Submissions: one master original document plus electronic copy on USB; use official forms (SBD1, SBD3.3, SBD4, SBD6.1) and annexes; include Annexure A (Pricing Schedule, see attached pricing in dffeb003.26.27_physicalsecurityservices.accesscontrol.pdf).
• Documents to submit (where applicable): CSD report or SARS PIN; PSIRA company and staff certificates; COIDA and UIF letters; address proof; VAT registration (if applicable); CVs for Project Team Leader (Annexure B); Letter of Authority; Consent and Indemnity (Annexure C).
• Evaluation: staged (pre-compliance, mandatory, functionality, price and preference); 80/20 preference system with specific-goal points for Black/Women/Disabilities ownership.
• Pricing: quote for all sites and shifts; include all costs and taxes in Annexure A; 120-day bid validity.
• Where documents are in attached files, see the attached PDF (dffeb003.26.27_physicalsecurityservices.accesscontrol.pdf).