The National Library of South Africa is seeking to appoint a service rovider to supply and deliver Thermo-Hygrometers which is used for Dual Monitoring: Library stack ooms for tracking both temperature (ideally 16°C to 24°C) and relative humidity (ideally 30% to 50%) to prevent mold growth or paper embrittlement.Closed

Overview

The National Library of South Africa seeks a supplier to provide and deliver Thermo-Hygrometers and customised preservation stamps for dual monitoring in library stack rooms. The RFQ is open to bidders registered on the National Treasury Central Supplier Database who meet the SBD/RFQ evaluation criteria (price and specific goals such as locality, with Gauteng bidders earning higher locality points). The contract covers 6 Thermo-Hygrometers and 6 Customised Preservation and Conservation Stamps and is a one-off supply with electronic submission of quotations. Evaluation follows the 80/20 preference system (or 90/10 where applicable) with 20 points for specific goals; locality grants 20 points for Gauteng-based bidders and 10 for bidders outside Gauteng.

Requirements

• Must be registered on the National Treasury Central Supplier Database (CSD).
• Fully complete and submit SBD 4 (Bidder’s Disclosure) and SBD 6.1 (Preference Points) as part of Stage 1 pre-evaluation.
• Provide a detailed quotation for 6 Thermo-Hygrometers and 6 Customised Preservation and Conservation Stamps; quotes may be valid for 30 days.
• Submit electronically to Quotations@nlsa.ac.za by the closing date; no upfront payment; NLSA may amend RFQ terms or extend the closing date; information treated as confidential under POPI.
• Locality preference: Gauteng-based bidders receive up to 20 points; bidders outside Gauteng receive up to 10 points (verified via CSD).

How to Apply

• Deadline: 23 October 2026 at 11:00 (RFQ closing) (see Terms of Reference-THERMO-HYGROMETERS.pdf).
• Submission method: Electronic via Quotations@nlsa.ac.za (quoted in the RFQ terms).
• Documents to submit: Fully completed SBD 4 and SBD 6.1 (see SBD 6.1 IN TERMS OF PPR2022.1.Gauteng.pdf and SBD4.pdf).
• Pre-qualifications: Must be registered on the National Treasury CSD (see Terms of Reference).
• Pricing/Evaluation: Price points based on 80/20 (or 90/10) with Ps, Pt, Pmin formulas; Specific Goals include locality scoring (Gauteng 20 points; outside Gauteng 10 points).
• Other: RFQ terms may be amended and bids may be delivered in phases; quotes remain valid for 30 days (see Terms of Reference).
• Where to obtain documents: RFQ materials are provided in the attached Terms of Reference (THERMO-HYGROMETERS.pdf) and standard SBD forms (SBD 4, SBD 6.1).