The NLSA wishes to appoint a service provider to render the service for procurement for an annual license renewal for Server-Room Environmental Monitoring Solution for a period of 12 monthsClosed

Overview

Procurement of an annual license renewal and ongoing support for a Server-Room Environmental Monitoring Solution for 12 months. The National Library of South Africa (NLSA) seeks a service provider to renew the server-room environmental monitoring license and provide monitoring, alerts and reporting for its Pretoria and Cape Town server rooms.

Requirements

• Supply and renewal of the monitoring license and related support for 12 months.
• Ensure uninterrupted monitoring, alerting and reporting of server-room environmental conditions across both campuses.
• Access to real-time monitoring dashboard, alerts, reporting features, and mobile/web access.
• Remote technical support, including troubleshooting of sensor failures, communication issues, alert failures and reporting issues.
• Bi-annual system health checks for sensor status verification, connectivity, and alert functionality testing.
• Provide proof of license renewal/subscription.
• Compliance with the organization’s procurement rules; standard supplier registration with the entity is implied; no explicit eligibility criteria beyond capability were stated.
• Documents to submit include the mandatory forms (SBD 6.1 and SBD4) and the specified ToR/quotes documents (see attached files).

How to Apply

• Submission deadline: 24 July 2026 09:00 (electronic submission). This is the closing date referenced in the metadata.
• Submission method: Email quotations to Quotations@nlsa.ac.za (ToR-Server room environmental solution.pdf).
• Documents to complete/submit: SBD 6.1 (Preference Points Claim Form), SBD4 (Bidder’s Disclosure), and the relevant Terms of Reference documents for Server Room Environmental Monitoring (e.g., ToR- Server room environmental solution.pdf). Attachments referenced include: SBD 6.1 IN TERMS OF PPR2022.1 Black owned.pdf, SBD 4.pdf, ToR_Server and Application Monitoring Solution.pdf (and related ToRs).
• Required registrations/pre-qualifications: No explicit eligibility criteria beyond capability to provide the monitoring solution and license renewal; standard supplier registration with NLSA is implied.
• Briefing session: not indicated in the available documents.
• Where to obtain bid documents: Documents are included in the attached ToR files and SBD forms (e.g., ToR- Server room environmental solution.pdf).