The provision of Linehaul Transportation Services for SAPOClosed

Overview

SAPO seeks to appoint service providers to supply national and regional linehaul transportation services for SAPO, including scheduled, special and recovery movements, for a one-year term on a month-to-month basis. Bidders should be freight/logistics operators with fleets capable of operating 1–12 ton vehicles and 15m/18m trailers, equipped with GPS, load-sealing capability, and appropriate driver and vehicle safety, insurance, and regulatory compliance. Key credentials include tax/compliance (SARS PIN or CSD), NBCRFLI adherence, BBBEE, and relevant vehicle/passenger licensing.

Requirements

• Vehicle and equipment: mandatory vehicle types (1, 4, 5, 8, 12 ton; 15m/18m trailers) with sealed/load-ready configurations and GPS tracking.
• Compliance and governance: National Road Traffic Act and regulations; NBCRFLI; driver licences/PrDP; load mass and route restrictions; inspections as required.
• Insurance: Public Liability (min R100,000 per incident), Goods in Transit (min R20,000), Comprehensive All Risk for all awarded vehicles.
• Personnel: professional drivers; licence verification and background checks; NBCRFLI labour compliance.
• Online booking and data: online system with API access; data exportable in Excel/CSV; live tracking and reporting.
• Performance: SLA target of 95% route-level performance; 5% penalty for failures; open-book cost verification during due diligence.
• Subcontracting: no post-award subcontracting without SAPO approval; if used, subcontractors must meet the same requirements.
• Pricing and documents: per-vehicle-category and per-route pricing (Annexure F); open-book costing; all costs in ZAR; BBBEE documentation for JV/consortium.
• References: at least three client reference letters (min 5 years’ experience).
• Returnable documents: SBD1, SBD4, confidentiality/Certificate of Acquaintance, BBBEE, etc. (see RFP package).

How to Apply

• Submission deadline: 21 August 2026 at 11:00; hand-delivered to SAPO SCM, Cnr James Drive & Moreleta Street, Silverton 0184. (RFP 26/27/11/NM)
• Briefing: mandatory 5 August 2026 at 11:00 via Zoom (link in RFP).
• Questions: due by 14 August 2026; answers posted on the etender portal. (RFP 26/27/11/NM)
• Documents to submit: one original, loose-leaf copy, and a USB; consortium bids require consolidated BBBEE certificate; English language; pricing in ZAR; no erasures unless initialled. (RFP 26/27/11/NM; Schedule of Bid Documents)
• Pricing: provide per vehicle category and route (Annexure F). Open-book costing during due diligence. (Annexure F)
• Where to obtain documents: pricing schedule attached as Annexure F; other forms listed in Schedule of Bid Documents. (Annexure F)

Contacts for queries: Ntando Mathaba, Ntando.Mathaba@postoffice.co.za, 012-407-7563. (RFP 26/27/11/NM)