THE RENDERING OF A COMPREHENSIVE CLEANING SERVICE AT WESTERN CAPE DEPARTMENT OF AFRICULTURE, ELSENBURG FOR A PERIOD OF THREE (3) YEARS.Closed

Overview

The rendering of a comprehensive cleaning service at the Western Cape Department of Agriculture, Elsenburg, for three years. Bidders should have cleaning-service expertise and be compliant with SA labour laws, CSD/SARS tax requirements, BBBEE, and capacity to staff the specified team (2 supervisors, 32 cleaners) for the Elsenburg site. The contract covers services at Elsenburg Farm, Muldersvlei Road and Kromme Rhee.

Requirements

• Compliance with labour legislation (BCEA, LRA, UIF, Provident Fund) and ongoing monitoring; pay min wages.
• Tax and supplier verification: SARS PIN or TCS; Central Supplier Database (CSD) registration; VAT considerations.
• BBBEE: provide valid BBBEE status or sworn affidavit; applicable scoring under 80/20 or 90/10 system.
• Mandatory documents: WCBD1, WCBD3, WCBD4, WCBD6.1; price breakdown; proof of CSD; B-BBEE certificate or affidavit.
• Proof of COIDA good standing and UIF compliance; proof of registration with a recognised cleaning-association body; vehicle for on-site service; reference letters.
• Site visit attendance and financial position evidence (aged debtors/creditors) as part of the bid package.

Notes: This summary references the Pricing Schedule and bid conditions contained in the attached Bid 939 – 2026/2027 Tender Document.pdf.

How to Apply

• Compulsory site briefing: 14 July 2026 at 10:00, Auditorium, Elsenburg. Mandatory attendance; sign-in required. (Bid Document)
• Submission deadline: 28 July 2026, 11:00. Bids must reach the Department before closing; late bids are not considered.
• Submission method: deposits in the bid box at the WC DoA security gate, Muldersvlei Road, Elsenburg, or posted to WC Department of Agriculture, Private Bag X1, Elsenburg 7607. (Bid Document)
• Documents to complete and submit: WCBD1, WCBD3 (pricing schedule), WCBD4, WCBD6.1; pricing breakdown; proof of CSD; B-BBEE status; COIDA/UIF proofs; vehicle proof; three reference letters; site-visit attendance evidence. Include a valid 120-day bid validity. (Bid Document)
• Pre-qualifications: CSD registration; SARS PIN/TCS; contract-cleaning association registration; COIDA and UIF compliance; proof of financial position (two months’ bid cash-cost readiness). (Bid Document)
• Where to obtain bid documents: attached tender document (Bid 939 2026/2027 Tender Document.pdf) or via the issuing portal.