The Road Accident Fund (RAF) wishes to appoint a suitable service provider to conduct Hygiene Survey for the Hatfield Office.Closed

Overview

The RAF seeks to appoint a service provider to conduct a Hygiene Survey for the Hatfield Office. Suitable bidders are occupational hygienists or providers with SAIOH registration or SANAS accreditation for Occupational Hygiene Inspection, and Department of Labour accreditation as an Approved Inspection Authority, with CSD registration and data-protection/compliance capabilities.

Documented scope includes illumination, indoor air quality, ventilation, and overall hygiene, including ablution facilities (24) and kitchens (18) for the Hatfield building (16,211 m2).

Documents indicate a compulsory 80/20 evaluation (price 80, specific goals 20) with specific goals for HDI, Women, and Persons with disability.

Requirements

• Valid Occupational Hygienist registration with SAIOH OR SANAS accreditation for Occupational Hygiene Inspection.
• Accreditation by the Department of Labour as an Approved Inspection Authority for Occupational Health and Hygiene.
• CSD registration and SARS tax/compliance in order; RAF may require verification.
• Compliance with RAF security and data-protection requirements (Annexure A): secure handling, storage, access control, cyber/security measures, incident reporting, and subcontractor oversight.
• Ability to sign a data-protection agreement and undergo RAF audits.
• Proof of preferential-claims documentation for HDI, Women, and Disability as applicable (for 80/20 evaluation).
• Site-specific scope: Hygiene Survey focusing on illumination, IAQ, ventilation, ablutions (24) and kitchens (18); deliver a comprehensive hygiene report.

References: RFQ terms (RFQ Document PR10117489 for Hygiene Survey.docx); Security measures (Annexure A).

How to Apply

• Submission deadline: 07 August 2026 at 14:00 (30-day RFQ validity) (RFQ Document PR10117489).
• Submission method: Quotation via email to Rfq-Menlyn.procurement@raf.co.za (RFQ Document PR10117489).
• Documents to submit: Complete Annexures and Standard Bid Documents (SBD 4, SBD 6.1) plus:
  • Proof of SAIOH or SANAS registration
  • DoL accreditation as Approved Inspection Authority
  • CSD registration evidence and tax clearance
  • Pricing/Cost Breakdown for Hygiene Survey and Comprehensive Hygiene Report
  • HDI, Women, and Disability documentation as applicable (per SBD 6.1)
  • Signed Bidder Disclosure (SBD4) and any required declarations
• Briefing: N/A (no compulsory briefing) as per RFQ
• Additional notes: Ensure responses are emailed to the correct RAF address; late quotes are not considered; adhere to non-collusion and gifts/hospitality prohibitions; document handling must meet Annexure A security requirements.

References: RFQ PR10117489; SBD 6.1 (80/20 rules); SBD4 (disclosures); Annexure A (security).