The Road Accident Fund (RAF) wishes to appoint a suitable service provider to source an office space in Beaufort West for a period of 36 months with an option to cancel with a one (1) month notice.Closed

Overview

The Road Accident Fund (RAF) seeks to lease office space in Beaufort West for 36 months with a 1-month cancellation option. Suitable bidders are landlords/agents offering Grade A or B office space on the ground floor, 80–100 m² gross lettable area, with amenities (kitchenette, ablution facilities, waiting area), parking, accessible and secure design, and proximity to public transport. Occupancy is intended from 01 January 2027 to 31 December 2029. Responses must be emailed by 29 September 2026, and a compulsory briefing/site visit will be scheduled (site inspection details to be confirmed). The RAF will deal with CSD-registered suppliers only. RFQ references: PR10118357 Beaufort West Office Lease. (RFQ Document PR10118357 Beaufort West Office Lease.pdf)

Requirements

• Mandatory:
  • Full set of clear floor plans (readable scale) submitted by closing; gebouw must be available 01 January 2027; if acting via agent, signed mandate or title deed/bond if owner. Exterior signage allowed; ablution facilities including ground-floor disabled facility.
• Site visit: mandatory and prerequisite for further evaluation.
• Space specs: ground-floor space, 80–100 m² GLA, kitchenette, waiting room, ablutions, 2 secure on-site parking bays (or 2 bays within 100 m), burglar bars/secure access, distribution board, fire detection, back-up water (72 hours), air conditioning, and compliance with SAPOA Grade A/B definitions. Right of first refusal on additional space.
• Pre-qualifications: must be CSD-registered; proof of occupancy/COC before occupation; certificates of occupancy and compliance.
• Security/Data: adhere to Annex A Security Measures (POPIA compliance, secure handling of RAF data, encryption, access controls, incident reporting). (Annex A: Security Measures)
• Evaluation: 80/20 price–preferences with 20 points for Specific Goals (HDI, Women, Persons with Disability). Proofs required. (SBD 6.1)

How to Apply

• Submission deadline: 29 September 2026 at 14:00. Email quotations to Rfq-CapeTown.procurement@raf.co.za. (RFQ Document PR10118357 Beaufort West Office Lease.pdf)
• Documents to submit: floor plans; proof of CSD registration; evidence of occupancy/COC; signed Standard Bidding Documents (SBD 4, SBD 6.1) and annexes; price schedule with VAT where applicable. (SBD 4; SBD 6.1)
• Pre-qualifications: CSD registration; tax compliance; proof of occupancy; owner’s title deed if owner; mandate if broker. (RFQ Annex C)
• Briefing/site visit: compulsory; date/venue to be advised; site visit requirements must be met to proceed. (RFQ Annex C)
• Where to obtain bid documents: attached RFQ package; respond via the specified email address. (RFQ Document PR10118357 Beaufort West Office Lease.pdf)