The supply and delivery of step-out uniform and equipment for the safety and security directorateClosed

Overview

The supply and delivery of step-out uniform and equipment for the safety and security directorate. The contract spans 36 months. Bidders should be manufacturers or suppliers of step-out uniform and related equipment, capable of branding and supplying badges/rank insignia, with relevant testing and compliance credentials.

Requirements

• Compliance with the City of Cape Town SCM Policy and all returnable documents; adherence to evaluation and contract terms.
• Mandatory documentation: Schedule F returnables, Certificate of Authority for JV/Consortium, Declaration of Interest, Conflict of Interest, Independent Bid Determination, and Authority for deductions; tax compliance and SARS PIN; CSD and CCT Supplier Database registration.
• Mandatory technical requirements: ISO/IEC 17025 SANAS-accredited test certificates; manufacturer’s certification/compliance certificates; SANAS/SABS-capable Manufacturing Capability Rating (min 80%); letters of commitment for branding and authorisations for badges/rank insignia; alterations/made-to-measure authorisations.
• Compulsory clarification meeting and provision of samples (delivery address: 4th Floor, Room 413, 101 Hertzog Boulevard) before closing; samples must be clearly marked.
• Functionality: minimum 60/100 based on experience and references; provide reference letters from previous uniform supply projects.
• Health and safety: compliance with Occupational Health and Safety Act; possible requirement to supply a detailed Health and Safety Plan on request.
• Pricing/evaluation: 80/20 price/preference scoring; preferences for Specific Goals (e.g., HDI, SME development, skills development) per Schedule B1.
• Other: bids may require a Tax Clearance Status, and the bid process may involve risk analysis and potential negotiations.

(Details sourced from 26G/2026/27 Final version.pdf.)

How to Apply

• Site visit/clarification: 5 August 2026 at 09:30, Disaster Risk Management Centre Auditorium, Goodwood, Cape Town (compulsory).
• Tender submission: sealed envelope into Tender Box 186, Civic Centre, 12 Hertzog Boulevard, Cape Town; include the signed Form of Offer and Acceptance and all returnable documents (see front cover for specifics) (26G/2026/27 Final version.pdf).
• Submission deadline: closing date/time per tender document (31 August 2026 10:00) and process for extensions as published (26G/2026/27 Final version.pdf).
• Documents to submit: Form of Offer, Price Schedule, Returnable Schedules (Schedules F.13A–F.14), Schedule of Deviations, and any required certificates (e.g., ISO/SANAS tests, tax clearance) (26G/2026/27 Final version.pdf).
• Registrations/pre-qualifications: CCT Supplier Database registration; National Treasury CSD registration; SARS Tax Compliance PIN; proof to be provided as required.
• Briefing materials: samples, fabric color references, and product specifications will be part of the briefing (26G/2026/27 Final version.pdf).
• Where to obtain bid documents: the tender document includes the Form of Offer and all Schedule returns; hard copies incur a tender fee of R200; website downloads are free (26G/2026/27 Final version.pdf).