THREE-YEAR CONTRACT-- SUPPLY AN ONLINE STS PREPAID VENDING AND MANAGEMENT SYSTEMClosed

Overview

Three-Year Contract to supply an Online STS Prepaid Vending and Management System for uMlalazi Municipality; bidders must own an STS-compliant prepaid vending and management system. Eligible bidders are those with STS-compliant systems and experience in online vending for prepaid electricity, API integrations, ERP interfaces (PHOENIX), and a scalable operator footprint.

Requirements

• Bidders must own an STS-compliant prepaid vending and management system.
• Demonstrate relevant project experience and leadership (project leader/manager, disaster recovery, and a broad third-party vending footprint).
• Provide API access for third parties and ensure interface with PHOENIX ERP; seamless data migration and historical data handling (up to 3 years).
• Compliance documents: tax clearance, CSD registration, Rates Clearance, COID/workers’ comp, and certified ownership of the STS system.
• Financial/qualifications: audited financial statements if offer exceeds R10 million; BBBEE/goals documentation; and proof of tender document purchase if applicable.
• Performance security: 10% of contract value; adherence to health and safety, and ongoing compliance.

How to Apply

• Deadline: 13 August 2026 at 12:00 (tenders opened publicly).
• Submission method: hand delivery to the Tender Box at uMlalazi SCM offices, KV Challenor Street, Eshowe.
• Documents to submit: fully completed tender documents, returnable documents (tax clearance, CSD, company/JV docs, proof of STS ownership, rates clearance, COIDA, AFS if applicable, MBD forms, OHSA section 37(2) where required, etc.), and pricing schedule completed (all inclusive three-year rate).
  • Note: price must be submitted on the pricing schedule; all provisional sums are estimates.
• Registrations: mandatory Central Supplier Database (CSD) registration and proof of VAT status if applicable.
• Briefing session: none (see attached tender document). For clarifications, contact Khulekani Nxumalo.
• Documents to obtain: tender documents are on the E-Tenders Portal; collection at Financial Services Revenue Section, Hutchinson Street, Eshowe (R1000, EFT accepted).
• Source references for specifics: no briefing session statement (PREPAID METRES DOCUMENT..pdf).