To appoint a service provider (SP) to provide the department (DFFE) / Marine Living Resources Fund (MLRF) to undertake vessel maintenance.Closed

Overview

This procurement aims to appoint a service provider to undertake vessel maintenance on the inflatable Echo for the Department of Forestry, Fisheries and the Environment (DFFE) / Marine Living Resources Fund (MLRF), including supply and installation of required materials. Suitable bidders are marine vessel maintenance providers with experience in inflatable RHIBs, buoyancy chamber replacement, PU coatings, and related testing/certification; must meet public-sector procurement prerequisites (CSD, tax clearance, VAT status, and ERP/vendor registration).

Requirements

• Technical capability: remove/replace six heavy-duty PVC inflatable buoyancy chambers, install all fittings, apply PU coating, and deliver a fully operable RHIB with buoyancy certification; supply a buoyancy certificate on completion.
• Compliance/registrations: must be registered on the Central Supplier Database (CSD); tax matters in order; VAT status; may require SARS Tax Clearance; bidder must be registered on the MLRF Oracle ERP system within seven days of receiving the form.
• Documentation: complete and sign SBD forms (SBD 1, SBD 3.3/Pricing Schedule, SBD 4, SBD 6.1); include proof for preference points if claiming specific goals; include CK1 (entity reg), identity documents for directors, Letter of Authority, and CSD/MA supplier numbers as applicable.
• Evaluation/awards: 80/20 PPPFA preference scoring (price vs. specific goals); provide proof for specific goals (e.g., BBEEE, ownership by designated groups) to earn points.
• Schedule/term: work to be completed after Purchase Order; delivery within 60 days of PO; payment terms 30 days after invoice; adherence to GCC/SCC.

How to Apply

• Submission deadline: 07 SEPTEMBER 2026 at 11:00 (RFQ closing) (rfq0001263.26.27_vesselmaintenance.pdf); submissions by email only (no hand delivery) to MLRFQUOTATIONS@dffe.gov.za.
• Submission method: two-part proposal — technical bid and pricing bid (master and copies) per Annexure A; include a table of contents and all required documents (rfq documents via rfq0001263.26.27_vesselmaintenance.pdf).
• Required registrations/pre-qualifications: CSD registration; tax matters in order; original tax clearance/tax PIN; if VAT-registered, include VAT details; MLRF Oracle ERP registration after award.
• Briefing session: compulsory on 01 SEPTEMBER 2026, 11:30–12:30, Marine Research Aquarium, 4 Beach Rd, Sea Point, Cape Town 8005 (rfq0001263.26.27_vesselmaintenance.pdf).
• Documents to obtain/submit: SBD 1, SBD 3.3 (Pricing Schedule), SBD 4, SBD 6.1; proof of BBEEE preferences if claimed; CK1; IDs; authority to sign; CSD/MA supplier numbers; tax clearance; Oracle registration details.
• Enquiries: Pinky Moloi, MLRFQUOTATIONS@dffe.gov.za (rfq0001263.26.27_vesselmaintenance.pdf).