To appoint a ship crewing and manning agency panel to provide crew recruitment, placement, crew management, payroll administration services and occupational medical services to approximately 150 crew members onboard six (6) DFFE/MLRF fleet of vessels including staff related to the project as required for a period of twelve (12) months.Closed

Overview

To appoint a ship crewing and manning agency panel to provide crew recruitment, placement, crew management, payroll administration services and occupational medical services to approximately 150 crew members onboard six DFFE/MLRF vessels for a period of twelve months. Open tender from the Marine Living Resources Fund (MLRF) under the DFFE, seeking a panel of accredited SRPS providers capable of supplying maritime personnel and related services.

Requirements

• SAMSA accreditation for Seafarer Recruitment and Placement Services; ability to source, verify and deploy crew with STCW, CoCs, SAMSA medicals, and related documentation; 24/7 emergency replacement; medical facility within 5km of a coastal port.
• Compliance and certifications: valid SAMSA/Seafarer regulations documentation; Employment Agreements (SEAs); thorough background checks; verify citizenship, CoCs, STCW, and SAMSA medical fitness; 24/7 payroll and labour-relations capability; maintain records (e.g., SEA terms, contracts).
• Staffing capabilities: supply categories and ranks with valid STCW documentation as per DFFE fleet requirements (e.g., Master, Chief Mate, CNO, Second Engineer, Electro-Technical ratings, Able Seafarer, etc.); payroll administration, COIDA, UIF, PAYE; occupational medical services (SAMSA medicals, testing, vaccination) and 24/7 access.
• Compliance, registrations and governance: Tax compliance (SARS PIN or TCS), CSD/MASA supplier number where applicable; B-BBEE considerations; CAPES/APSO/ITA/CAPES membership; SETA where applicable for labour broker entities; audit/verification rights; GCC and SLA adherence.
• Documentation and references: SBD1, SBD2, SBD4; SAMSA accreditation; organogram; CVs of key personnel; three reference letters; audited financial statements; CK1; letters of authority to sign; certified IDs.

How to Apply

• Deadline: 16 October 2026 at 11:00 (see mlrf224.26_shipcrewingandmanningagencypanel.pdf).
• Submission method: deposit bids in the Bid Box at Ground Floor, Foretrust Building, 2 Martin Hammerschlag Way, Foreshore, Cape Town (official bid forms must be used).
• Documents to submit: completed SBD1, SBD2, SBD4; SAMSA Accreditation Certificate; Organogram; CVs; three contactable references; Audited FS; Tax Clearance/Pin or CSD/MAA number; identity documents for directors; Letter of Authority; CK1.
• Registrations/pre-qualifications: Tax compliance (PIN/TCS, SARS), CSD; VAT status; CAPES/APSO/ITA or SETA as applicable; SAMSA accreditation maintained throughout contract.
• Briefing: No briefing session for this Bid.
• Where to obtain bid documents: documents are provided with the invitation (MLRF pack) and may be accessed via the tender page or attached PDFs (e.g., mlrf224.26_shipcrewingandmanningagencypanel.pdf, Final Advert Pack MLRF224-26.pdf).
• Evaluation context: three-phase process (Pre-compliance, Non-Mandatory, Due Diligence) with possible RFIs; contractual terms follow GCC and any Special Conditions.
• Payment: 30 days from approved deliverables; invoices to MLRF; VAT-inclusive; new PO numbers after each financial year (April).