To Provide Guarding Services for the South African Post office in the Western Cape Province for a Period of Twelve(12) MonthsClosed

Overview

Procurement of Guarding Services for SAPO Western Cape Province for up to 12 months. Target bidders are PSIRA-registered security providers capable of Grade B/C guarding (armed/unarmed), with on-site armory, dedicated control room, and PSIRA compliance, plus BBBEE, tax, and CSD requirements (RFP 26-27-13/DP; Annexure A, BC, BR).

Requirements

• PSIRA: at least 1 year registered before bid closing; valid PSIRA membership certificate and PSIRA “Good Standing” (Annexure BR/BC).
• Armory and control room: one or more Operational Branches with Secure Firearm Vault/Armoury and dedicated 24/7 Control Room; firearm competency for Armoury Manager; Firearms Handling Procedure; Firearms Inventory; permits; compliant with Firearms Control Act and PSIRA (Annexure BR; Annexure BC).
• Staffing and shift pattern: 12-hour shifts (06:00–18:00 and 18:00–06:00); Monday–Friday, weekends, public holidays; reports and incident discipline per site.
• Operations and reporting: 24-hour incident reporting; Occurrence Books; monthly risk assessments; regular patrols; Guard Monitoring System with real-time patrol recording and control-room alerts.
• Documentation and compliance: SBD1, SBD4, SBD7 contract; CSD registration; tax compliance PIN; BBBEE (preferred points); due diligence readiness; evidence of equipment, radios, uniforms, and organizational structure.
• Pricing and footprint: pricing for all SAPO facilities in the Western Cape (Annexure A) with mandatory inclusion of ad hoc and 12-hour-shift rates; minimum 1-year proven guarding experience in the last 2 years (Annexure BR).
• Evaluation: Phase-based; price weight (80/90) plus Specific Goals (20/10); mandatory briefing; due diligence on firearms vault/control room (RFP 26-27-13/DP).

How to Apply

• Date milestones: Mandatory briefing 24 July 2026 (11:00, Zoom); clarification questions by 30 July 2026; closing 11 August 2026 (11:00). (RFP docs)
• Submission: hand-delivered to SAPO SCM, Cnr James Drive & Moreleta Street, Silverton 0184; tender box at gate; to be sealed and marked with RFP number and bidder details. Include one original, loose-leaf copy, and 1 USB (Annexure instructions).
• Documents to submit/prepare: SBD1, SBD4, SBD7 (contract); Annexure BC (compliance), Annexure BR (client references), Pricing Schedule (Annexure A) in ZAR; proof of PSIRA, CSD, COIDA letter, BBBEE; evidence of firefight armoury, control room, and communications systems (Annexure BR/BC; Annexure A).
• Where documents come from: Pricing Schedule (Annexure A WR – Western Cape.xlsx); Annexures BC/BR (docx) (see attached files); general RFP 26-27-13/DP (RFP PDF).