Travel Management Agent

Overview

Procurement of travel management services to handle domestic and international travel for the Western Cape Provincial Parliament. Bidders must be IATA- and ASATA-accredited travel management agencies, provide valid SARS tax clearance, and demonstrate ability to operate under a 3-year contract with a 3-month probation and a Service Level Agreement. A mandatory information session is on 19 November 2026 at 10:00 (MS Teams). Submissions must follow the official bid documents (WCPP forms; pricing schedule WCPP 3.3; declarations), with a 90-day bid validity from closing. Closing date is 24 November 2026 at 11:00.

Requirements

• Travel management agency registered with IATA and ASATA (proof required).
• Valid, original SARS Tax Clearance Certificate (or PIN) for the bidder (each JV/consortium party to submit if applicable).
• Registration on CSD or IPS (ARIBA) and proof as required.
• Complete and submit official bid forms: WCPP1, WCPP2 (Tax Clearance), WCPP3.3 (Pricing), WCPP4 (Declaration of Interest), WCPP6.1 (Preference Points).
• Provide evidence of similar contracts with at least 3 client referrals (as applicable).
• Adhere to PPPFA 2022 point system (80/20) and provide HDI/other goals documentation.
• Access to 24/7/365 support, dedicated account management, confidentiality, and SLA-compliant service.
• Submit detailed monthly management reports and maintain required infrastructure and staff capacity.

How to Apply

• Submission deadline: 24 November 2026 at 11:00 (no late submissions).
• Submission method: post, or hand-delivery to official bid boxes/addresses; separate sealed envelopes with bidder name, bid number, and closing date (see bid documents).
• Required documents to submit (as per Bid Conditions): WCPP1; Tax Clearance (WCPP2); Pricing Schedule (WCPP3.3); Declaration of Interest (WCPP4); Preference Points (WCPP6.1); 3 references; electronic copy ( flash drive).
• Pre-qualifications: IATA/ASATA accreditation; SARS Tax Clearance; CSD/IPS registration.
• Briefing session: Compulsory information session on 19 November 2026 at 10:00, via MS Teams (link in document).
• Bid documents: Obtain the official attached bid documents (see 2026-10-22 BID DOCUMENT TRAVEL MANAGEMENT AGENT PDF).
• Clarifications: Written queries to Ms Sunelle Fouche (sunelle.fouche@wcpp.gov.za).
• Validity: Proposals valid for 90 days from closing date.