TWO-YEAR TERM CONTRACT FOR SERVICING, REPAIRS AND MAINTENANCE OF MECHANICAL EQUIPMENT FOR DEPARTMENT OF SOCIAL DEVELOPMENT IN ALFRED NZO DISTRICTClosed

Overview

This tender seeks a two-year term contract for servicing, repairs and maintenance of mechanical equipment for the Department of Social Development in the Alfred Nzo District. Eligible bidders are CIDB Grade 3ME or higher contractors with suitable HVAC/mechanical maintenance capability, and who are registered on the National Treasury Central Supplier Database (CSD) and compliant with tax, POPIA and related conditions.

Requirements

• CIDB: 3ME or higher (class of works) and active status through award; JV options governed by CIDB rules.
• CIDB/CRS/CRS-CIDB as applicable.
• Registration on the Central Supplier Database (CSD) and proof of registration with bid submission.
• Tax compliance: SARS good standing, PIN/CSD verification; separate TCS for JV/consortia.
• Returnable documents: SBD 1, SBD 4, SBD 6.1, Compulsory Enterprise Questionnaire, Certificate of Authority for JV (if applicable).
• Proof of qualifications for personnel: diesel/electro-mechanic or refrigeration/AC trade certificates; accompanying employment history letters.
• Minimum three client references for HVAC/mechanical maintenance projects; project declarations and annexures as required.
• Pricing: complete Bills of Quantities; fixed rates for contract duration; include all duties/taxes except VAT.
• Insurance/Performance bond: insurer undertaking to provide required performance bond or surety as per DPWI policy.
• Additional compliance: POPIA consent; Cipro/ownership documentation as applicable; adherence to SBD/PPPFA requirements.
• Evaluation: Phase 1 compliance; Phase 2 functionality (minimum 70 points); Phase 3 PPPFA (80/20 price and goals).

How to Apply

• Obtain bid documents from the DPW site or ETender portal (documents available 04 September 2026). Attachments include Tender Document (see filename Tender Document).
• Submission: sealed bid clearly marked SCMU5-AN26/27-0006 and deposited in the Mount Ayliff bid box: Block A, DPWI, Corner Nkosi Senyukele & Ngqubusini Street, Mount Ayliff 4735.
• Deadline: 07 October 2026 at 11:00 (late or non-compliant bids will not be accepted).
• Submissions must include: Form of Offer and Acceptance, SBD 1/4/6.1, Compulsory Enterprise Questionnaire, CSD/tax documentation, CVs and qualifications for proposed personnel, complete Bills of Quantities, and any JV/consortia authorisations.
• Clarifications: queries in writing to Ms. N. Mpiti (Namhla.mpiti@ecdpw.gov.za) or Ms. S. Ngudle (Sihle.ngudle@ecdpw.gov.za); responses circulated to all bidders. No pre-tender briefing; no on-site document sales.