TWO YEAR TERM CONTRACT FOR SUPPLY, SERVICING, REPAIRS AND MAINTENANCE OF MECHANICAL EQUIPMENT (HVAC) FOR AMATHOLE DISTRICT AND BUFFALO CITY METRO CLUSTER TWOClosed

Overview

Two year term contract for the supply, servicing, repairs and maintenance of HVAC mechanical equipment for Amathole District and Buffalo City Metro Cluster Two. Open to bidders with CIDB Grade 3ME or higher; uses NEC3 Term Service Contract (April 2013). Target bidders: HVAC contractors with proven servicing/maintenance capacity, relevant refrigeration/air-conditioning qualifications, and capable project staffing.

Requirements

• CIDB: class ME, grading 3ME or higher; CIDB registration active (and CRS if applicable). Joint ventures allowed with conditions.
• Legal/registration: valid CIDB certificate or CRS number; registered on the Central Supplier Database (CSD); tax matters in order (Tax Compliance Status or CSD PIN); VAT registration where applicable.
• Personnel/qualifications: certified refrigeration and air-conditioning qualifications; authorized refrigeration practitioner and refrigerant handling certification; ID copies for technicians; SAQA evaluation if qualifications are foreign.
• Experience/references: minimum three qualifying project references; completion certificates or letters confirming project delivery.
• Returnable documents: Form of Offer and Acceptance; SBD 4; SBD 6.1 (points for specific goals); Compulsory Enterprise Questionnaire; project team CVs; Schedule of plant/equipment; proof of CIDB/CSD/tax status.
• Specific goals/local content: declare local content and locality, with points allocated for BCM/Amathole locality and local supplier involvement.
• Contract and process: NEC3 Term Service Contract; no tender security required; tender validity 120 days; two-stage procurement (Method 2); compulsory clarification/briefing session.
• Compliance/ethics: various declarations to combat fraud, conflicts of interest, and tender defaulter checks; POPIA consent for data processing.

How to Apply

• Submission deadline: 20 July 2026 at 11:00 (Tender Data/T1.1). (Tender Document)
• Submission method: sealed envelopes deposited in the East London tender box at Department of Public Works and Infrastructure, Block B Building – Reception Area, Corner Scholl & Amalinda Main Rd. (Tender Document)
• Documents to submit: official bid forms (SBD 1 Part A&B, SBD 4, SBD 6.1), Compulsory Enterprise Questionnaire, returnable schedules, complete priced Bills of Quantities and Final Summary, CIDB/CSD/tax compliance evidence, project references (min. 3), qualifications and licences, and JV/consortium documentation if applicable. (Tender Document)
• Pre-qualifications: CIDB 3ME or higher; CIDB active status; CSD registration; SARS tax compliance status or PIN; valid CIDB certificate; POPIA consent.
• Clarification/briefing: attendance at compulsory briefing session; details in the Tender Notice; addenda issued up to seven working days before closing.
• Where to obtain bid documents: downloadable free from www.ecdpw.gov.za/tenders (documents available 17 June 2026). (Tender Document)