Ward committees farewaell function and recognition MaloseClosed

Overview

Appointment of a service provider for event management services for the closing report and recognition of ward committees (15 wards, ~320 attendees). Lephalale Local Municipality invites bids from capable event-management providers to deliver venue, catering, decor, transport/logistics, and related services for a municipal function. Bidders must be registered on the Central Supplier Database, provide tax/compliance proof, and may qualify for Preferential Procurement points (SMME and locality). The event is scheduled for 01 October 2026; prices must be firm and the pricing schedule will form part of the bid. Documents are downloadable from the municipality’s site; closing date is 30 September 2026 (12:00).

Requirements

• Must be registered on CSD; provide mandatory information and proof to claim SMME/locality points.
• Tax compliance: provide Tax Compliance Status / PIN or CSD if no TCS; include SARS e-filing option if used.
• Complete and submit MBD forms (MBD1, MBD4, MBD6.1, MBD8, MBD9) and sign declarations; JV documentation if applicable.
• Provide proof of municipal rates/taxes not older than 3 months for company/directors or proof of residence if applicable.
• Do not be in the service of the state; not blacklisted or a tender defaulter; disclose any interests.
• Deliverable scope requires firm prices and compliance with delivery lead times (ex-stock deliveries not to exceed five working days after order).
• Preference criteria: 80/20 price vs. specific goals (SMME and locality) with related documentary proof.

How to Apply

• Deadline: 30 September 2026 at 12:00 (document: ward committees farewaell function and recognition Malose 25092026.pdf).
• Submission: sealed envelope to the Lephalale bid box, Cnr Joe Slovo/Douwater Street, Lephalale 0557 (open 24/7); ensure description and bid number are on the envelope.
• Documents to submit: official RFQ forms (MBDs 1/4/6.1/8/9), pricing schedule (Annexure G), CSD proof, tax PIN/TCS, municipal rates proof, JV agreements if any.
• Documents may be downloaded from www.lephalale.gov.za; pricing schedule listed in the RFQ package.
• Briefing session: not indicated (N/A).